Smart Home World, speaks to several prominent professionals and Brand heads who have successfully integrated automation and smart technology into their commercial projects. Their input highlights how leveraging Automation and Smart Technologies can optimize workflow, foster collaboration, and create intelligent and energy-efficient work environs.
Over the years, commercial offices have undergone a remarkable transformation, evolving from traditional, cubicle-filled spaces to dynamic, collaborative hubs that prioritize flexibility, innovation, and employee well-being. The shift towards modern office designs has been driven by changing work styles, technological advancements, and a growing understanding of the impact of workspaces on productivity and morale.
Raising Popularity and Growth Drivers
The smart office concept has gained tremendous popularity in recent years as businesses strive to create more efficient, comfortable, and sustainable work environments. A smart office integrates advanced technologies that enhance productivity, streamline operations, and reduce energy consumption. With the rapid advancements in the Internet of Things (IoT), artificial intelligence (AI), and automation, smart offices are in demand.
One of the major attributes of increasing demand is having energy-efficient and sustainable offices that reduce operational costs and minimize their environmental impact. Additionally, the rise of remote work and flexible office layouts has led to a greater focus on intelligent workspace management, where companies use smart solutions to optimize resources, improve employee well-being, and enhance collaboration.
Moreover, adopting cloud computing and data-driven decision-making has enabled businesses to implement smarter systems for controlling lighting, climate, and security. The desire for improved employee productivity, health & safety, and cost savings continues to drive innovation and investment in smart office technologies, making them a vital component of new age offices.
Digitally-Managed Workspaces
Smart management systems are key as work dynamics change. Meeting rooms, communal spaces, and even shared `floating’ work desks are more common than ever, and managing those spaces can get complicated. Utilizing Smart Management Software and a Digital Management System for these spaces is very important. Through these programs, employees and visitors alike can view calendars for shared spaces, book time, and ensure they can access the area they want to use safely.
The management software helps manage desk space that needs to be reserved, no one will show up without a reservation. Additionally, these digital management tools can often be integrated into many types of commercial door locks, enabling registered individuals to easily access user restricted areas through the specific access points. The tools also allow admins and IT teams to accommodate any equipment requests as needed, making for a smoother overall workflow.
Smart Technologies extensively used by professionals
Some of the latest smart technologies that are gaining popularity amongst professionals are Access Control Systems including biometric systems, RFID technology, and smart locks to improve workplace security; Space Management Tools that optimize office layouts and resource allocation for better productivity; Energy and Climate Control Solutions that automate HVAC management and enhance indoor air quality for sustainable environments; Digitally-Managed Workspaces that facilitate collaboration and resource management; Occupancy Sensors to monitor and optimize space usage; Automated HVAC and Lighting Systems that enhance comfort and energy efficiency; Smart Screens designed to improve communication and videoconferencing experiences and Occupancy Sensors and Motion Sensors, Energy Efficiency Monitoring, Video Conferencing Solutions and Shading Controls.
Smart Home World brings you the latest updates and expert insights from professionals who share their experiences of incorporating automation and smart technology in their projects. Plus, we have two prominent brand heads sharing their offering and their views on the future prospects of Smart Offices.
Ar. Alhad Gore, Principal Architect at Beyond Design, specializes in designing large office spaces for MNCs and corporates, says, “Our recent projects showcase a wide range of automation possibilities. From the moment you enter the campus, you experience a QR Code-based visitor management system and a parking management solution with sensors and empty slot displays. Inside the office, we offer various options such as Digital Way Finders, Room Schedulers for meeting rooms, Cafeteria Management, Desk Occupancy Sensors, Washroom Occupancy Management, Lighting Systems, Sunlight-Simulated Automated Blind Controls, Circadian Rhythm Lighting, CO2 sensors, and more. Brands like Lutron, Crestron, Cisco and Siemens are integral in our projects.”
He further emphasizes, “When combined with data analysis, automation provides significant benefits. It not only boosts productivity but also enables predictive analysis, benefiting long-term systems and property management. Automation is a tool – it’s crucial to assess what’s necessary and what’s not, and to clearly define the expected outcomes. However, simply choosing the best or most advanced technology doesn’t guarantee optimal results; it’s about understanding how and where to apply it effectively.”
Sammeer Pakvasa, Managing Director and CEO of Eleganz Interiors, who has vast experience working with MNS and large corporate offices adding his insight says, “We recently completed a premium banquet hall-style training center in Powai, Mumbai, designed with versatile seating arrangements and flexibility in mind. The conference and training room is equipped with automation systems for AV, Switchable Films, Curtains, Video Conferencing, and is fully integrated with a Learning Management System (LMS). Smart technology allows the space to be easily adapted for various purposes—from focused work to classroom training, collaboration, or hosting social events—simply at the touch of a button. The extent and use of technology are determined by the specific needs of each space, enhancing both efficiency and user experience. Automation also helps create a comfortable, productive environment in offices and educational spaces with diverse programs and users, streamlining operations and improving communication and collaboration. We worked in collaboration with Systems Integrators and Technologies including KWH Techn Services Pvt Ltd for the LMS, Elixihitech Pvt Ltd for the AV system, and Lutron for the lighting and shading controls. Conferencing solutions include Soft VC, with QOMO Presentation 600F3 touch screen displays. The lighting system is powered by Philips LED lights, while IDIS security cameras and SPECTRA digital locks enhance security. The amplifier used is the QSC SPA4-100, with Earthpot and Tannoy sound systems for audio. Sensors from Lutron and Philips, as well as LG and Aver video systems, provide advanced control, while Liberty manages video control. Biometrics are handled by SPECTRA, and D-Link networking hardware and devices ensure seamless connectivity across the entire system.”
Some of the projects smart offices designed by them are the Training Center, in Powai, Mumbai, the Procter & Gamble Mumbai Payu Go Project in Andheri, Mumbai, and the ABB India Ltd Admin Office in Faridabad, Haryana.
Harkaran Singh Boparai, Founder and Principal Architect, Harkaran Boparai Studio (HBS) has used automation in his own office, speaking on the advantages he adds, “At our flagship studio in New Delhi, we integrated wired automation from Schneider to enhance the comfort and experience for both our clients and colleagues. This included controlling lighting, curtains, and advanced HVAC systems, ensuring a seamless and personalized environment throughout the space.”
Expressing his views on automation in projects he adds, “In new-age offices, automated systems play a crucial role in reducing operational costs by adjusting lighting, HVAC settings, and energy consumption based on real-time occupancy and environmental factors. This not only helps decrease energy usage but also reduces the carbon footprint. Beyond the financial and environmental advantages, automation contributes to a more comfortable and efficient workspace by adjusting lighting and climate to suit the current needs, which ultimately boosts employee well-being and satisfaction.”
Rakesh Sachdev, Founder & Managing Director- ACETECH TECHNOLOGIES (P) LTD one of the senior professionals in the automation segment sharing his insight on energy saving adds, “The boom in IT segment has already revolutionized office processes with automation tools such as access control, motorized doors, and face recognition for time and attendance. With rising electricity costs and a growing focus on employee welfare, it is crucial to leverage automation to reduce energy consumption while maintaining a controlled ambiance. Lighting management systems, for example, help in daylight harvesting, making offices more sustainable.”
Vivek Yadav, Executive Vice President, Havells India, adding his insight on the key benefits of implementing smart office solutions for offices says “Key benefits include significant energy savings, especially in lighting and air conditioning, which are the biggest energy consumers in office environments. Effective use of scene settings and time scheduling for lights and appliances can lead to substantial energy reductions. Occupancy-based technologies that automatically turn on lights and air conditioners help conserve energy by preventing unnecessary illumination and cooling in empty spaces. Additionally, technologies like daylight harvesting optimize natural light usage, creating a well-balanced, consistent level of illumination using a combination of natural and artificial light sources. Comfort settings for air conditioning, along with constant illumination, contribute to a balanced environment that enhances productivity and employee well-being.”
According to Vivek Yadav, some of `Must-Haves’ for a Smart Office are DALI-enabled lighting systems offering significant advantages over traditional solutions. They allow facilities managers to control each light fixture individually, enabling dimming, tunability, and precise control. The system also provides diagnostics and pre-alerts for any potential failures, ensuring proactive maintenance. With centralized monitoring and visualization capabilities, DALI systems make managing office lighting easier and more efficient. Furthermore, these systems can seamlessly integrate with broader building management solutions.
HVAC & Climate Control Solutions are also a must because Smart thermostats optimize energy use by learning usage patterns and adjusting accordingly. Occupancy sensors enhance climate control by adjusting air conditioning based on room occupancy. Other sensors, such as door/window sensors, automatically turn down the AC if windows or doors are left open. For even greater efficiency, air quality monitoring systems—tracking CO2 levels, AQI, humidity, and temperature—can be integrated with the HVAC system, creating custom triggers for air conditioning and air purification. In addition, motion sensors in common areas, washrooms, corridors, and cabins offer a cost-effective way to save energy while ensuring hands-free operations. With these technologies, the modern smart office becomes not only more intelligent but also more sustainable, creating an environment that’s both efficient and comfortable for its users.
Product Offerings from Havells Crabtree Range
The Havells Crabtree range of Network Programmable Sensors is a crucial solution for office spaces and commercial establishments, offering seamless integration with various building systems and subsystems. These advanced sensors provide flexibility through remote configuration and control, allowing for dynamic adjustments based on real-time environmental or operational changes. Designed to optimize performance in HVAC systems and lighting control, these sensors monitor key variables such as temperature, humidity, motion, and light intensity, ensuring a more efficient and responsive environment.
The range includes a variety of sensors such as Temperature & Humidity Sensors, Air Quality Sensors, Presence Detectors, and Ambient Light Sensors. Notable products in the lineup include the Havells Crabtree Ceiling Mount 8-in-1 Sensor, which combines a PIR motion sensor, temperature sensor, LUX sensor, and dry contact, allowing users to create custom logic functions to meet specific operational needs. This module supports Buspro security mode and can emit IR codes for remote control via the Buspro Setup Tool.
The Occupancy Plus Sensor integrates a human presence sensor, illuminance module, temperature detection module, and two dry contact inputs, providing a comprehensive solution for optimizing space usage and environmental conditions. Additionally, the Air Quality Sensor Kit offers intelligent monitoring of PM2.5 concentration, temperature, humidity, carbon dioxide (CO2) levels, and TVOCs to maintain a healthy indoor atmosphere. The Wall Mount Outdoor Microwave Sensor includes a LUX sensor, microwave motion sensor, humidity sensor, and temperature sensor, making it ideal for managing outdoor lighting and environmental control.
Other options include the Ceiling Mount Temperature, Humidity & LUX Sensor, which combines three sensors along with a dry contact input and external universal switch for versatile environmental monitoring, and the Ceiling Mount Ultrasonic Sensor, which integrates an ultrasonic sensor and LUX sensor for precise motion detection and lighting adjustments. Together, Havells Crabtree’s Buspro Programmable Sensors offer intelligent automation and control, enhancing the efficiency, comfort, and energy savings of commercial and office spaces.
Zain Merchant, Director, Messung Systems Pvt. Ltd. Sharing his expert views on the key benefits and their approach in providing smart solution adds, “When looking at Smart office automation, we break down the office space into zones based on usage parameters with efficiency in mind. In short, workplace ergonomics are a key parameter in most office automation solutions. And the 3 primary areas that have to be looked at primarily are Lighting, Climate control and Centralised Control of the office space over an APP on phones and tablets.
Expressing his views on the smart solution they offer Zain Merchant informs, “In lighting, Messung Ourican offers Dimming controllers for Analog dimming with the MES-DIM-4VR or Phase cut dimming control with MES-DIM-2P. In terms of DALI lighting control, we offer our MES-DALI-64 KNX controller to control 64 independent DALI drivers and program them on KNX zonally for better control.”
He further elaborates “With the MES-IP-SERVER KNX APP module from Ourican, the entire office automation can be controlled over an app. This includes, Curtain control, AC control, Projector and TV control in conference rooms making it easy to control the office space without having to go to individual rooms or areas to operate the lights or AC as you would in a non- automated, conventional office space.”
According the Zain the `must-have’ solutions for Smart Offices are “KNX based Automation is always recommended for smart office automation. The main advantage of KNX is that it’s an Open BUS system with over 500 manufacturers globally making KNX products allowing for an office space to incorporate solutions based on their requirements. Need a Luminosity sensor to monitor and control the shutters based on sunlight and simultaneously trigger the lighting and climate of the work space; you can locate the right product on KNX. Need to integrate your office system with the Building BMS system, you can integrate BACNET with KNX over an IP interface.
Messung Ourican chose to manufacture our range of products on the KNX protocol, because of this versatility in offering solutions to customers based on their requirements, no matter how niche.
Over the years, Messung Ourican products have been installed in many office spaces and Commercial Buildings pan India and Around the World. From DALI lighting, Motorised shades to entire conference room Automation, they have offered their customers end-to-end solutions based on their requirements and preferences.
“Take our DALI solution over KNX. As our controller is designed on the DALI 2.0 protocol, it can control Type 8 DALI drivers which allow office space to have Cool (white) lighting during the morning hours and based on the time of day, automatically change the colour temperature to warm (yellow) towards the evening time to reduce fatigue. We constantly focus on Human-centric solutions for office automation to increase workplace efficiency and reduce electricity wastage of areas not populated in an office for too long like conference rooms. With KNX, we break the space into different zones and program the lighting, climate, and curtains zonally, which can always be reprogrammed based on client preferences.” Informs Zain Merchant.
He further adds, “HVAC or the Air conditioning of the office space can be either a AHU system, A VRV system or in some cases, independent indoor AC units based on the size of the office space. For all these, over KNX, there exist Gateways and KNX AC controllers that allow complete control of that area’s climate. Additionally, you can incorporate Sensors to the KNX automation to detect presence and automatically turn on, or off based on whether the room or zone is currently occupied or not. “
Pushkar Gokhale, EVP and Business Head, Security Solutions Business, Godrej & Boyce says, “Implementing smart office solutions has become a strategic priority for businesses looking to enhance security, efficiency, and collaboration. Modern workplaces require more than just basic security measures—they need integrated, intelligent systems that support the flow of operations while safeguarding both physical and digital environments. Advanced technologies like Facial Recognition systems, Biometric Access control systems, Smart IP Camera solutions, AI-driven monitoring, and touchless entry are transforming how offices function, eliminating traditional barriers and enabling seamless movement across spaces. These solutions allow employees to focus on their tasks without being slowed down by manual processes, ultimately driving productivity and creating a more cohesive, dynamic working environment.”
Adding his insights on working on some challenging projects Pushkar Gokhale says, “Godrej Security Solutions has bagged a project of deploying an Integrated Outsourced Workforce Management System that provides a robust infrastructure, incorporating Facial Recognition Systems, Tripod Turnstiles, Contract Management, Access Management, Attendance Management, and Visitor Management Software Solutions, all hosted on the cloud. This comprehensive solution is tailored to enhance BPCL’s organizational security, safeguarding its people, property, and assets while ensuring compliance with statutory requirements and aligning with the company’s strategic priorities. We have also been instrumental in enhancing the security infrastructure in one of the key projects, Central Vista Redevelopment Project under the premises security solutions category which includes Hydraulic Bollards, X-ray Baggage Inspection Systems, Vehicle Surveillance Scanners, Flap Barriers, Turnstiles, DFMDs, HHMD, and Boom Barriers. These systems will work together seamlessly to create a robust security infrastructure that can effectively detect and prevent security threats.
He further adds, “We have been instrumental in providing a comprehensive Key Management System to Satish Dhawan Space Centre SHAR (SDSC-SHAR), the Spaceport of India, one of the lead centers of the Indian Space Research Organisation (ISRO). Godrej Security Solutions will deliver an efficient and state-of-the-art Key Management System, enabling enhanced security measures at SDSC-SHAR.”
Future Prospects
Ar. ALHAD GORE, Principal Architect, Beyond Design, says, “Underfloor air distribution, radiant cooling, Geo thermal cooling/heating will gain momentum. Solar, Automated Sun Control Louvers to name a few. For interiors, BIM (Building Information Modelling ) will definitely start ruling the scene the way CAD happened slowly and steadily around 30/35 years back. I will not be surprised if we see VR and AR becoming very common going forward helping not only the design phase but the site execution phase also.”
Pushkar Gokhale, EVP and Business Head, Security Solutions Business, Godrej & Boyce says, “The future of smart office technology will be shaped by deeper integration of AI, advanced IoT-enabled devices, and more sophisticated biometric solutions. These innovations will not only enhance security but also provide insights into energy efficiency, space utilization, and overall operational effectiveness.”
Office Infrastructure is focused on increased workplace efficiency while keeping costs manageable. If left unchecked, an office space can face hefty electricity bills while having an environment that is not ergonomic with manpower struggling with the Climate either being too cold, or too warm or the lighting causing them discomfort. Spaces that are unoccupied for hours and still have the lights and AC switched on are wasting electricity. Most modern offices and upcoming spaces are becoming wary of these issues and KNX can at least start on the basics and then add on to their automation over time and usage. They need not overspend at the outset. They should prioritise the basics first and get their office wired on KNX. Then based on their needs, they can add sensors, motorised curtains, and energy meters to track their hourly consumption.
Zain Merchant, Director, Messung Systems Pvt. Ltd.
“At Messung-Ourican, as a manufacturer of KNX solutions, we are constantly developing new technologies keeping in tune with changing trends in office automation. Our DALI gateway is already designed on the latest DALI 2.0 protocol. We have our Fan coil controller launching soon for controlling fan coil units if the office space utilises fan coil units for climate control. Our products, being on KNX are compatible with any other brands of KNX solutions. They can integrate with BMS systems, can integrate with High-end UC or conferencing solutions over IP, for more optimal conferencing solutions. In short, the customer can get almost any solution they require for their office automation.”
Rakesh Sachdev, Founder & Managing Director- ACETECH TECHNOLOGIES (P) LTD
Looking ahead, the smart office will evolve into a dynamic and innovative space that seamlessly integrates technology to enhance productivity, collaboration, and employee well-being. IoT will interconnect everything, from desks to coffee machines, enabling smooth communication and automation, with smart desks that adjust height and track usage. AI assistants will manage schedules and tasks, while predictive maintenance systems will monitor office equipment to prevent downtime. Virtual and Augmented Reality (VR/AR) will facilitate immersive remote meetings and collaborative projects, and energy management systems will optimize lighting, heating, and cooling based on occupancy and weather conditions. Human-centric lighting and health monitoring systems will boost employee efficiency and well-being, while air quality systems improve cognitive performance. Personalized experiences will be made possible through employee apps that control the work environment, book rooms, and order services, with adaptive spaces catering to individual preferences. Additionally, centralized vacuum cleaning systems will allow cleaning during working hours without disruption, and as the cost of COB LED screens decreases, offices will invest in large, high-resolution active LED screens to create impactful, visually engaging spaces. The future smart office will be a more connected, efficient, and health-conscious environment, designed to meet the evolving needs of modern workspaces.
In conclusion, as the popularity of smart home technology continues to rise and the industry’s outlook remains positive, we can expect a transformative shift toward increasingly tech-savvy offices in the near future.
